6542,333,44,01. That is the amount of things that you have to do today and you have no idea how or when they will be done. I have had some overwhelmingly jam packed days, when my list seems to heavy a burden to carry. But no fear, we are gonna Tak’l our list like the bosses that we are.
Getting an app/agenda to help put down all the items that you need to get done for each day, week and month. My ultimate app is TRELLO! its features are basic and easy to use and I get freebies, when I get a client/friend to sign up. But if you don’t use the app or your agenda, it can’t help you to stay organized.
So the first order of business, is to determine what we want to achieve and what is the best means by which we will get this done. I dabble with using both tech and plain old paper and pen to arrange my day to day and weekly activities. I like to sketch it down on paper, more like a rough draft and as I fine tune and decide what is final, I then transfer it to my tech (apps on my phone, so I have it with me all the time). The reason for me doing this, is to facilitate the creative aspect of my brain, as the information flows I scribble it down, it can always be changed later. But, once it’s finalized and no more adjustments are required, then I add to my apps for ease of reminding and access.
Once the above is narrowed, then we can safely say the list is on its way. We next need to outline what our typical daily routine is like and how long does it take to accomplish certain tasks. Keep it simple and concise. No need to think we need to be technical and write an essay type breakdown. This will force us to procrastinate and find further excuses to not get things done. So if we outline our routine and simplify each task, then we will be more inclined to get them done. There are one of two ways to outline your activity;
1: The most important or arduous task first or
2: The quickies
Now, sometimes it may seem counterproductive to do the quickies first, but I’ve found that there are times that we can run through our list quickly if we get through the quicker items first and cross them off the list. For example, a phone call that takes 5 minutes, respond to an email that takes less than 3 minutes. Send off that invoice in less that 10 minutes. That 20 minute phone call with a client. All that on your list, but your presentation takes 3 hours to complete, but takes up a lot of your concentration, but with those smaller tasks crossed off the list, you are now able to focus intently on your presentation. Let’s not confuse then if you have time limit for that presentation and you are running behind. Prioritize in that case.
Creativity! Let it flow, don’t hold back on how you want to doll up your list(s)! The more attractive and welcoming you make it, the more enthusiastic you will feel bout writing up that list or even checking it throughout the day. Get pictures, blogs posts and if you’re using pen and paper, washie tapes, stickers and colourful highlighters.
For certain, sticky notes, ya we still find them useful! You can even use them on your laptop! Yessssss, for quick reminders, I find they are still my number one go to for immediate reminders that i need to see all the time until I cross the item off my list. If your are constantly eyeing it, chances are you will move quicker at getting it done.
Now go forth and let me know how you guys plan on getting more productive using apps or physical paper and pen to organize your list(s).